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A suspected infant botulism case generates a public health disclosure, an emergency transfer packet, a specialty program record trail, and a parent access request — usually within a week. Here is the administrative workflow that keeps all four defensible.
Carl B. Johnson
An LPR reflux workup spreads chart data across specialists, scope capture systems, and device vendor portals. Here's how to define the designated record set, meet the access clock, and get the BAAs in place before a request lands.
Carl B. Johnson
Records from an SA node evaluation live in more places than your EHR. Here's how to build a retention schedule, assign the clocks, and destroy media in a way you can defend three years later.
Carl B. Johnson
Retention clocks for rash maculo encounter records rarely match your purge schedule, and the photos usually live outside the chart. Here is how to build a retention and destruction policy that survives a records request and an OCR inquiry.
Carl B. Johnson
A five-minute skin adhesive closure generates photos, a lot number, a consent, and a records trail that three different requesters will come looking for. Here is the capture, retention, and release workflow your staff should be running.
Carl B. Johnson
Every NPI verification your staff performs leaves an artifact somewhere — a screenshot, a credentialing file note, a clearinghouse log. Here is how long to keep those records, who owns the clock, and how to destroy them defensibly.
Carl B. Johnson
Established-patient follow-up visits drive most of a practice's claim volume — and most of its records requests. Here is how code selection, documentation, and vendor exposure connect, from the front desk to the clearinghouse.
Carl B. Johnson
Paper in the dumpster, hard drives in the copier, labeled specimen containers in the regular trash. A practical walkthrough of HIPAA disposal of PHI: acceptable methods, vendor contracts, role assignments, and the destruction records that prove you did it.
Carl B. Johnson